2025 NASBS EXHIBITS AND SUPPORT & VISIBILITY OPPORTUNITIES
The North American Skull Base Society (NASBS) invites you to be a part of the 34th Annual Meeting to be held February 13-16, 2025 at the Sheraton, New Orleans. This year, the 9th World Congress of the World Federation of Skull Base Societies will be held jointly with the NASBS Annual Meeting. Over 1,000 physicians from around the world will be in attendance including neurosurgeons, otolaryngologists, head and neck surgeons, plastic surgeons, rhinologists, ophthalmologists, radiation oncologists and surgical oncologists.EXHIBIT FEES:
$3,900 (On or Before December 6, 2024 Early Bird Application Deadline)
$4,100 (After December 6, 2024 Early Bird Application Deadline)
Each 8×10 exhibit space includes:
-6 ft. high back drape
-3 ft. high side drape
-One 6′ by 2′ draped display table
-Two side chairs
-Tabletop exhibitor ID sign
-Exhibitor badges (four per exhibiting company)
The exhibits will be located in the Napoleon Ballroom on the third floor of the Sheraton, New Orleans. The plenary sessions will be held in the Grand Ballroom on the fifth floor. Daily refreshment breaks and lunches and the welcome reception will be held in the exhibit hall. Scientific posters will be located in the exhibit hall.
EXHIBIT SCHEDULE
Times subject to change
Friday, February 14, 2025
Exhibit Hall Open 9:00 am – 4:00 pm and 6:00 pm – 7:30 pm
Refreshment Break in Exhibit Hall 9:30 am – 10:00 am
Lunch for Non-Members in Exhibit Hall 12:00 pm – 1:20 pm
Break in Exhibit Hall 3:30 pm – 4:00 pm
Exhibit Hall Closed 4:00 pm – 6:00 pm
Welcome Reception in Exhibit Hall 6:00 pm – 7:30 pm
Saturday, February 15, 2025
Exhibit Hall Open 9:00 am – 4:30 pm
Refreshment Break in Exhibit Hall 9:30 am – 10:00 am
Lunch/Poster Viewing in Exhibit Hall 12:20 pm – 1:20 pm
Refreshment Break in Exhibit Hall 3:30 pm – 4:00 pm
For more information, please contact Jenay Root, Development Manager:
Email – [email protected]
Tel – 310-424-3326, ext. 127
SUPPORT AND VISIBILITY OPPORTUNITIES
Educational Grant Opportunities
All activities are developed according to AdvaMed, Pharma Code and IOG guidelines. A Letter of Agreement will need to be signed for all Level Support.
DIAMOND LEVEL SUPPORT (Educational Grant): $40,000*
ACKNOWLEDGED AS SUPPORTER OF:
✓Scientific Posters
✓Main Social Event
✓Welcome Reception
✓Lunches
✓Daily Refreshment Breaks
ACKNOWLEDGED AS DIAMOND LEVEL SUPPORTER:
✓On-site with signage, slides and verbal recognition during breaks in session room
✓In Meeting App
✓ In pre-meeting marketing materials
✓On NASBS website with hyperlink to company website
✓In Skull Base Surgery Journal, the official journal of NASBS
✓On sign for display in exhibit booth (booth not included with levels support)
RECEIVE PRE- AND POST-MEETING REGISTRATION LIST (will only include doctors who opt-in)
PLATINUM LEVEL SUPPORT (Educational Grant): $25,000*
ACKNOWLEDGED AS SUPPORTER OF:
✓Scientific Posters
✓Welcome Reception
✓Lunches
✓Daily Refreshment Breaks
ACKNOWLEDGED AS PLATINUM LEVEL SUPPORTER:
✓On-site with signage, slides and verbal recognition during breaks in session room
✓ In Meeting App
✓In pre-meeting marketing materials
✓On NASBS website with hyperlink to company website
✓ In Skull Base Surgery Journal, the official journal of NASBS
✓On sign for display in exhibit booth (booth not included with levels support)
RECEIVE PRE- AND POST-MEETING REGISTRATION LIST (will only include doctors who opt-in)
GOLD LEVEL SUPPORT (Educational Grant): $15,000*
ACKNOWLEDGED AS SUPPORTER OF:
✓Welcome Reception
✓ Lunches
✓Daily Refreshment Breaks
ACKNOWLEDGED AS GOLD LEVEL SUPPORTER:
✓On-site with signage, slides and verbal recognition during breaks in session room
✓ In Meeting App
✓ In pre-meeting marketing materials
✓On NASBS website with hyperlink to company website
✓ In Skull Base Surgery Journal, the official journal of NASBS
✓On sign for display in exhibit booth (booth not included with levels support)
RECEIVE PRE- AND POST-MEETING REGISTRATION LIST (will only include doctors who opt-in)
SILVER LEVEL SUPPORT (Educational Grant): $7,500*
ACKNOWLEDGED AS SUPPORTER OF:
✓Welcome Reception
✓Daily Refreshment Breaks
ACKNOWLEDGED AS SILVER LEVEL SUPPORTER:
✓On-site with signage, slides and verbal recognition during breaks in session room
✓ In Meeting App
✓In pre-meeting marketing materials
✓On NASBS website with hyperlink to company website
✓In Skull Base Surgery Journal, the official journal of NASBS
✓On sign for display in exhibit booth (booth not included with levels support)
RECEIVE PRE- AND POST-MEETING REGISTRATION LIST (will only include doctors who opt-in)
BRONZE LEVEL SUPPORT (Educational Grant): $5,000*
ACKNOWLEDGED AS SUPPORTER OF:
✓Daily Refreshment Breaks
ACKNOWLEDGED AS BRONZE LEVEL SUPPORTER:
✓On-site with signage, slides and verbal recognition during breaks in session room
✓ In Meeting App
✓ In pre-meeting marketing materials
✓On NASBS website with hyperlink to company website
✓ In Skull Base Surgery Journal, the official journal of NASBS
✓On sign for display in exhibit booth (booth not included with levels support)
RECEIVE PRE- AND POST-MEETING REGISTRATION LIST (will only include doctors who opt-in)
*Support for the 2025 Annual NASBS Meeting is considered an educational grant, subject to ACCME Standards of Commercial Support. A signed Letter of Agreement must be received in advance of the meeting in order for support to be acknowledged. There is no need to purchase a booth in order to provide an educational grant. No logos will be used in any form of acknowledgement per ACCME criteria.
Visibility Opportunities
SATELLITE SYMPOSIA: $10,000 + Food & Beverage and AV Equipment
Industry is invited to host an independent educational activity during the Annual Meeting at a time that does not overlap with official NASBS programming. More detailed information is available in the Prospectus.
ESCALATOR RUNNER OR CIRCLE CLING: $10,000 per runner, $3,000 per cling + Production and Hotel costs
Brand the runner or circle cling on one or more escalators. Your company branding will be prominently displayed as attendees make their way from the lobby to the second floor restaurants or from the fourth floor to the fifth floor where the general sessions will be held and registration will be located. Contact NASBS Management for specs. All artwork must be approved by NASBS management prior to production.
PILLAR WRAPS: $4,000 for One, $7,000 for Two + Production and Hotel Costs
Wrap the pillars in a high-visibility area. You may choose to wrap one or two pillars. Your company branding and message will be prominently displayed as attendees make their way into the scientific sessions each day. Contact NASBS Management for specs. All artwork must be approved by NASBS management prior to production.
OFFICIAL DOOR DROP: $6,000 + Hotel Costs
Be one of the first companies visible to attendees by having an announcement, invitation, or sales literature hand-delivered to the hotel room of every registered NASBS attendee. Material must be approved by NASBS management in advance.
KEY CARDS: $5,000 + Production and Hotel Costs
Put your company’s logo on the hotel room key cards for the NASBS meeting participants. One of the first things attendees will see upon arrival, and something they will continue to use and see every day is their hotel room key card.
EXHIBIT AISLE SIGNS: $4,000 + Production and Rigging
Draw more traffic to your booth by placing your company name throughout the exhibit hall on every aisle sign. The signs will include your company logo, making it easy for attendees to find your booth. Contact NASBS Management for specs. All artwork must be approved by NASBS management prior to production.
CHARGING STATION: $3,000 + Production
Gain extra visibility by sponsoring the charging station for mobile devices. The station will be located near the Registration area, making it highly visible to attendees as they take advantage of the opportunity to charge up their devices throughout the meeting.
MEETING APP ADVERTISING: $3,000
Put attendees in the palm of your hand by advertising on the NASBS meeting app for mobile devices.
MAIN SOCIAL EVENT SPONSORSHIPS
Mardi Gras – $25,000 (Headline Sponsor)
-Main entrance overhead sign
-“Step & Repeat” with logo on every photo (social media posting opportunity)
-GOBO with company logo on Music Hall floor
-Company logo on cocktail napkins
-Company logo on TV screens throughout venue *
-Company logo on glow cubes on cocktail tables throughout venue
-Acknowledgement of sponsorship in meeting app
-Acknowledgement of sponsorship on signage at entrance to venue
-Display of company literature on tables throughout venue
-Additional visibility opportunities (extra fees) – listed below
Fat Tuesday – $10,000
-Company logo on cocktail napkins
-Company logo on TV screens throughout venue *
-Table decals displaying company logo throughout venue
-Acknowledgement of sponsorship in meeting app
-Acknowledgement of sponsorship on signage at entrance to venue
-Display of company literature on tables throughout venue
King Cake – $5,000
-Company logo on TV screens throughout venue *
-Acknowledgement of sponsorship in meeting app
-Acknowledgement of sponsorship on signage at entrance to venue
-Display of company literature on tables throughout venue
*alternating with other sponsor logos
Add-Ons for Headline Sponsor (pricing TBD):
-VIP room at House of Blues with separate bar and additional drink tickets
-Window and table decals
-Stair branding cling
-Bar wrap
-Column wraps
-Entrance GOBO
To secure a support or visibility opportunity, please use the link below:
https://www.nasbs.org/support-visibility-opportunities/
For more information on any of the above opportunities, please contact Jenay Root, Development Manager at email: [email protected] or tel: 310-424-3326, ext. 127.