To be held jointly with:
The 9th World Congress of the World Federation of Skull Base Societies
CONFIRMATION KIT
Exhibit Dates: Friday, February 14, 2025 – Saturday, February 15, 2025
EXHIBITOR FORMS:
(Due January 17, 2025)
Exhibitor Profile Form – Company information provided in profile will be used in meeting app.
Exhibitor Appointed Contractor Notification Form – Must be submitted if a third party contractor is being used for booth installation.
Attendee Pre-Registration List Order Form – NOTE – per current ACCME guidelines, information on pre-registered attendees will only be released if they opt in when they register for the meeting. This could significantly reduce the number of pre-registered attendees that will be on the list. Data will include pre-registrant names, institutions and mailing addresses.
BADGE REGISTRATION LINK:
Deadline – January 24, 2025
https://cvent.me/r1rX7Q
DISCOUNTED TICKETS FOR MAIN SOCIAL EVENT ON SATURDAY, FEBRUARY 15TH at the House of Blues
We are pleased to offer NASBS exhibitors tickets to the Main Social Event at the discounted price of $45.00. This event will be held at the House of Blues, in the heart of the French Quarter and a short walk from the Sheraton. Attendees will enjoy hosted bars, hors d’oeuvres and live music. There is an option on the badge registration form to order your tickets. Tickets will be required for admission to this event.
FREEMAN SERVICE KIT
The Freeman Service Kit contains information on shipping, electrical service, furniture rental and more.
ELECTRICAL POWER & AV ORDER FORM
https://www.freemanco.com/forms/536048/Encore.pdf
You may click “Event Now” and type in NASBS to bring up the NASBS order form. For questions, please contact:
Michael Pulizzano
Tel: 504-613-1875
Email: [email protected]
LEAD CAPTURE
We will again offer lead capture service to NASBS exhibitors through Cvent. The service will be available as an app that can be purchased and downloaded onto multiple devices. For more information, please contact Jenay Root at [email protected].
EXHIBIT HALL HOURS & SCHEDULE:
Exhibitor hours subject to change
The exhibits will be located in the Napoleon Ballroom on the third floor of the Sheraton New Orleans. The general session and registration will be on the fifth floor.
Friday, February 14, 2025:
9:00 am – 4:00 pm and 6:05pm – 7:35pm Exhibit Hall Open
9:35 am – 10:05 am Refreshment Break in Exhibit Hall
12:20 pm – 1:20 pm Lunch for Non-Members in Exhibit Hall
3:30 pm – 4:00 pm Afternoon Break in Exhibit Hall
4:00 pm – 6:05 pm Break for Exhibitors / Exhibit Hall Closed
6:05 pm – 7:35 pm Happy Hour in Exhibit Hall
Saturday, February 15, 2025:
9:00 am – 4:00 pm Exhibit Hall Open
9:35 am – 10:05 am Refreshment Break in Exhibit Hall
12:20 pm – 1:20 pm Lunch in Exhibit Hall
3:30 pm – 4:00 pm Refreshment Break in Exhibit Hall
EXHIBIT SET-UP AND TEAR-DOWN
Exhibit Hall Set-Up: Thursday, February 13, 12:00 pm – 6:00 pm
Exhibit Hall Tear-Down: Saturday, February 15, 4:00 pm – 8:30 pm
HOTELS:
A discounted room block has been secured at the Sheraton New Orleans for the NASBS meeting. The rooms are selling out quickly so, if you have not already do so, we encourage you to make your reservations as soon as possible. All reservations must be made by January 10, 2025 in order to receive the discounted group rate of $269.
Any exhibitor that cancels their hotel reservation after February 8, 2025 will be billed a cancellation fee equal to the room rate for each night of their original reservation.
Please use the link below to secure your room:
https://book.passkey.com/event/50881925/owner/111/home
MANAGEMENT:
Jenay Root, Exhibit Manager
North American Skull Base Society
11300 W. Olympic Blvd., Suite 600
Los Angeles, CA 90064
Tel: 310-424-3326, ext. 127
Fax: 310-437-0585
Email: [email protected]
Web: www.nasbs.org